The Police Record Checks Reform Act (the Act) is enacted as of November 1, 2018. This legislation outlines standards to govern how police record checks are conducted and disclosed in Ontario.
With the passage of the Act, the Ontario government has clarified that youth records are not to be provided to potential employers. Exceptions apply where the employer is a government agency.
The regulations to the Act order Police Services to provide the following notice on youth record results:
“This record contains information about your findings of guilt under the Youth Criminal Justice Act (YCJA). The YCJA restricts you from sharing this information with anyone, and no one may require you to provide it. Remove this record before sharing your police record check with anyone else, including a potential employer or organization with which you seek to volunteer or enter into a contract”.
Therefore, the Toronto Police Service (TPS) will no longer collect fees for individuals under the age of 18 who require a record check using our regular service as of November 1, 2018.
Individuals under the age of 18 may still apply for expedited service based on the results of a pre-qualified search. Expedited fees will apply to individuals who pass the pre-qualified search.
Please anticipate delays in processing timelines and check our website for updated information.
How to become a Registered Agency with the Police Reference Check Program
The Toronto Police Service will enter into a Memorandum of Understanding with an organization (agency) that deals solely / directly with vulnerable persons.
In order to receive a registration package for your agency, please write a letter on your company letterhead outlining your interest in joining the Police Reference Check Program.
The letter of interest must include:
Agency’s full name
Agency mailing address and telephone number
Description of your organization and how it connects with the vulnerable sector
You can mail the letter to:
Toronto Police Service – Police Reference Check Program
40 College Street
Attn: Group Leader
The Police Reference Check Program (PRCP) may ask for additional information / documentation to determine if your agency is qualified for our program.
Upon receipt, PRCP will send you a registration package; including information about the program and the Memorandum of Understanding.